Paper Submission


Official languages of the conference are English and French.

The deadline for the submission of a communication is firm: May 5, 2017.

To submit a paper (max 12 pages), please use preferably the EasyChair conference system in the Contributor's Corner. If you have any problem, please send the paper by e-mail to words2017@lacim.ca in pdf and/or ps format.

Authors will be notified on June 1, 2017.

Final versions of accepted papers are due on July 1, 2017.

The source file (of the final version only) must be provided in a standard LaTeX single file, with figures separately bundled in eps format.


Proceedings


Accepted papers will appear in the LNCS Proceedings and available to participants upon registration at the conference desk.




Final paper instructions


Preparation steps


  • Please take carefully into account the suggestions of the reviewers and make the necessary modifications to your paper.
  • Follow the technical instructions (described in the next section); prepare your bibliography using BibTex together with the style splncs03.bst provided by Springer.
  • The limit for the contribution is 12 pages.
  • Fill in the copyright form. It is sufficient for one of the authors to sign the copyright form.
  • Pack your working files (.tex file(s), pictures, splncs03.bst, a bibliography (.bib) file, the signed copyright form and a pdf version of your paper) into a zip archive named submissionXX.zip, where XX is the number of your submission in the Easychair system. Make sure that all files are in the same directory (i.e., there is no subdirectory). Also, for sake of simplicity for the editors, please rename the main tex file by main.tex.
  • Send your archive to words2017@lacim.ca.
  • At least one author per paper should register.


  • Technical instructions


    Instructions for LNCS authors are available here. Before submitting your files please verify the following checkpoints. The next recommendations follow the order we construct our document.
  • Use as few .tex files as possible, a single file is best, name it main.tex, it helps the assembling task.
  • Use \documentclass[runningheads, envcountsame, a4paper]{llncs} and only these options; some packages modify the paper format to letter if a4 is not specified.
  • pdflatex processes a bit better than the sequence latex, dvips, pspdf. You might find useful to add \usepackage{epstopdf}, \usepackage[hyphens]{url} and \usepackage{microtype}.
  • Titles: In English, the first word and the last word of titles should be capitalized. In addition, all nouns, pronouns, adjectives, verbs, adverbs, and subordinate conjunctions should be capitalized. Articles and coordinating conjunctions are not capitalized. Traditionally, prepositions are not capitalized. Use the same conventions for all titles of sections, subsection, etc.
  • In \author use \and as separator between authors names.
  • Give all the affiliation, department, university, street address, country, e-mail.
  • In email if you use {author1,author2,...}@... please use \email{$\{$author1,... $\}$@...}.
  • Use \fnmsep (i.e. footnote mark separator) to separate \thanks by \inst.
  • \titlerunning could be shorter than the title, please check to see if it fits in the header, if not, then you should shorten it up.
  • Inside the \authorrunning{} field of your article, please use only the initial of your first name, followed by a dot. The word "and" between two authors is used without a comma. If there are three or more authors, there is a comma before "and". If headings with author names are not fitting well in the page, then you should use "et al." after the first author.
  • Use \toctitle and \tocauthor, they are important fields defining your paper in the proceedings Table Of Contents.
  • For \tocauthor use ~ between first name and name to avoid a break line inside author's names.
  • After \maketitle, add \setcounter{footnote}{0} to start footnotes from 1 after \thanks.
  • LNCS recommends keywords, within the abstract (before \end{abstract} just type \keywords{your list}. The new LNCS style has internally defined this command. Do not use \newcommand{keywords}... (not needed titlecase for keywords). Please, use significant keywords.
  • Normally, captions of tables, figures, should end without a dot. If you feel that dots are needed, please be consistent along the whole article. Table captions are above the tables, while figures have captions below.
  • For Acknowledge please use \section*.
  • Please use BIBTEX: it is a computer program taking care about consistency of bibliography, (within the paper and cross papers). For information about using BIBTEX please consult this link. There exists also an automatic conversion tool from bibitem to bibtex, yet not all formats are recognized. Note that Googling for a title together with the word "bibtex" usually gives good results.
  • Check the names in bibliography, some accents could be missing, no capital letter for Turing, RNA, etc., wrong hyphenations, etc. To correct we should add a new level of {...} in the bib file.
  • Check spelling errors and English mistakes for the whole paper. You are the last one checking for spelling errors before your paper is published.
  • Do not change the default font of the document (that is do not \usepackage{times} or other fonts), or use too many variations on fonts.
  • Do not \usepackage[...]{babel}.
  • Do not use whatever fancy signs as in mathabx.
  • Do not modify \qed.
  • Do not use a4wide or geometric.
  • Avoid using \vspace, and in any case \vspace with a negative argument. If things are not going as we wish, instead of negative \vspace there should be another solution.
  • Do not use \newpage for formatting reasons, trying to fit floating figures or tables.
  • Do not use frames around figures, algorithms, other elements of your paper.
  • Do not use a complicated directory structure for your document, usually for a short paper things can be solved with a single source file.